Event Childcare Staffing Booking Form

Please fill out the following form using the most accurate information possible. If you do not yet know the exact number of participating children/nannies needed, please give an estimate. You must cancel excess caregivers with at least 48 hours' notice to avoid being charged. You may also request additional caregivers as the event gets closer, but we make no guarantees about availability.
General Event Specifics
The following information will be used to write a booking estimate which will be sent via email. Our Marketing & Sales Assistant will be reaching out within two (2) business days to discuss your event needs. Once the estimate is sent to the event main contact, a deposit (or full payment) will be required before services can be formally booked and secured. Deposit requirement is waived for military events ONLY.
Please select the event location:*
Main Contact's First Name:*

The main contact will receive all booking confirmations, updates, etc.
Main Contact's Last Name
Main Contact's Email*
Would you like to receive emails from us?
Note: We generally contact clients via email first.
Business/Organization Name:*
Main Contact's Title
Main Contact's Phone:*
Event Name*
Event Venue Location*
Event Venue Address*
Date(s) of the event:*

For multi-day events, please list all dates you will be needing childcare staffing services.
Time of the event:*

Please list from the beginning time you will need a staff member to end.
Number of Scheduled Hours*

Please select the TOTAL NUMBER OF SCHEDULED HOURS (adding all days if multiple days are being scheduled) that you will require our childcare team. This should be the times that you want our nannies to stay in your event - not the start/end times for the event. We recommend that you allow for, at a minimum, a 15-minute buffer before and after. For example, if your event is 9am-4pm two days in a row, we recommend that you schedule 8:45am-4:15pm both days for a total of 7.5 hours x 2 days = 15 hours.)
Number of Children:*

This number may be approximate. A final number will need to be given no later than six (6) business days in advance. NOTE: An Administrative fee of $50 will be applied for events with 25 or more children.
Will you have any children there under the age of 1?*
- Yes
- No
- Unsure
Number of Nannies Requested:*

We require the following ratio minimums. To ensure the highest quality of care, we encourage event hosts to schedule beyond these minimum requirements. 0-1 year (3:1) 2-4 years (5:1) 5-12 years+ (8:1) If the number of participating children changes, you may request to add or cancel one or more nannies as long as you provide a minimum 72-hours notice. Any changes or cancellations made after this time will result in a $75 cancellation fee.
Child Programming Information
Please describe the specific location that our team should report to at the beginning of their shift.*
If your child care program is held in a conference room, please provide the name for the ballroom or conference room. Please also provide exact directions for our nannies to find your event once they are on location.
Who should our nanny team report to upon their arrival? Please also provide this person's contact information.
Our team will arrive in agency dress code (jeans/khakis with polos or agency apparel) unless otherwise specified. Do you have any special requests regarding our team's attire?
Please describe the role you would like our team to play for your event. Please Note: Our nannies are happy to engage the children in activities provided by you, the event client, however we do not provide/organize activities for events.
Please share any additional information with us that will help our team provide exceptional service.
Pricing and Fees: FURTHER ACTION IS REQUIRED to book services. Once this booking request form is submitted, a TC staff member will be emailing you a quote. You must provide payment information and approve the quote before your booking can be finalized. Our all-inclusive hourly rates cover the nanny's salary, taxes, insurance, and agency fees. Regular hourly rates are $32-$34 per hour per nanny depending on location. "Quick Care" depending on location hourly rates are $35-$38 per hour per nanny depending on location. Shifts less than 3.5 hours in length are considered quick care. We have a 2-hour minimum. Event Lead Nannies are billed at $35-$37 per hour for a regular shift and $34-$37 per hour for "Quick Care." Holiday rates may apply. A $50 Administrative Fee is applied for events with 25 or more children. I also acknowledge that in order to schedule and utilize services, I must provide the agency with a valid payment method and authorize Trusting Connections to charge my card for an initial deposit and any services rendered thereafter. The non-refundable deposit will be applied toward the final balance. I will be charged in full for the services scheduled if I cancel with less than 72 hours' notice. I also understand and agree that if booking is completed less than five (5) business days prior to the event, a $75 urgency fee will be added to the final invoice. I further agree that Trusting Connections is entitled to collect full payment even if the nanny or nannies are released early.
Please indicate that you have read and understood and agree to the above terms and conditions.*
- Yes, I accept.
Care Waiver: On behalf of myself or the business/organization I am representing, permit Trusting Connections, LLC to provide childcare for my event and agree to release and hold harmless Trusting Connections, LLC, its officers, trustees, agents, and employees, from any and all claims, demands, suits, costs and charges, in connections with or arising out of the childcare service, including, but not limited to, bodily harm or injury, except only for loss, harms or injury occasioned by gross negligence or intentional misconduct by a Trusting Connections nanny. I further understand that Trusting Connections caregivers do not administer medication or drive children in their care without written permission to do so. I further acknowledge that each participating parent/guardian will be required to sign a separate care waiver on site before leaving a child with a Trusting Connections nanny.
Please indicate that you have read and understood and agree to the above terms and conditions.*
- Yes, I accept.
Date*
MM slash DD slash YYYY
Signature*
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Event Staffing Booking Form

General Event Specifics

Child Programming Information

questions?

we help families thrive

Locations

Phoenix

Tucson

Dallas-Fort Worth

Trusting Connections Nanny Agency is an award-winning nanny placement agency and sitter service.

Contact

Headquarters

General Event Specifics

Child Programming Information

questions?

we help families thrive

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Locations

Phoenix

Tucson

Dallas-Fort Worth

Trusting Connections Nanny Agency is an award-winning nanny placement agency and sitter service.

Contact

Headquarters

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